If you’re like me, you probably juggle a dozen different tasks at any given time – planning posts, onboarding clients, chasing down reports. Over the past year, I’ve discovered a handful of prompts you can use with a writing assistant or brainstorm session that make those jobs much easier. They’re simple, but they shave hours off my weekly workload. Here’s how they work, and how you can adapt them to your own business.
1. Create a weekly content calendar
Prompt: “Create a weekly content calendar for [your product] with suggested themes, captions and post types.”
I use this every Monday to brainstorm topics for Instagram, Twitter and LinkedIn. By lunchtime, I have a full week’s schedule — complete with hashtags and first-draft captions — ready to go.
2. Design a client onboarding checklist
Prompt: “Design an onboarding checklist for [new client type] covering documents, tasks and communications.”
Think of all the little steps that happen when you bring on a new client. This prompt helps me gather them into a single list — from collecting key info and setting up accounts to sending a welcome note. It ensures we don’t miss anything, and my clients feel looked after.
3. Summarise key metrics
Prompt: “Summarise key metrics from this table as a short executive report.”
When I’m working through spreadsheets, it’s easy to get lost in the numbers. This prompt condenses the most important data points into a few sentences. I can forward it directly to stakeholders, saving me the time it would take to write a summary from scratch.
4. Draft a follow‑up sequence
Prompt: “Draft a follow-up sequence for clients who haven’t responded in [time period].”
We’ve all been there: a proposal sent into the void. I use this prompt to generate a three-email sequence that’s polite but persistent. It keeps the conversation moving without me having to guess what to say next.
5. Suggest automation tools
Prompt: “Suggest five tools or integrations that could automate these manual tasks.”
Sometimes I know what needs to be automated but I’m not sure which tools to try. This prompt surfaces options like Zapier, Make, or Notion automations. It’s like having a tech-savvy colleague suggest solutions.
These prompts are just a taste of the tools I use every day. They help me plan my week, summarise information quickly, and free up my time for more important work. If you want to streamline your own processes and reclaim your time, take a look at the full toolkit. It includes all ten of my favourite prompts, plus templates and step-by-step guides for building smarter workflows.
Want to turn everything you just read into a real, automated system — in under an hour?
Most people finish a great article… then go back to doing things manually.
Stop that cycle today.
The AI-Ready Business Systems Toolkit 2025 shows you exactly how to take any idea, process, or task and make it run on autopilot using free tools like ChatGPT, Notion, Make, and Zapier.
You’ll be able to: ✓ Instantly spot and kill bottlenecks ✓ Automate repetitive work in minutes (no coding) ✓ Build live dashboards that update themselves ✓ Prove exactly how many hours (and dollars) you’re saving
One small download → permanent speed in your business.
Start working smarter, not harder — right now.